Essential Information


Campsite Bookings – Essential Information

For a printable version please take a look at here.

Please note: We can only accept bookings from registered groups / organisations who hold public liability insurance. We cannot accept any bookings from members of the general public.
Duty Wardens are on site from approx. 6pm on Friday evenings. If you require earlier access to the site please make prior arrangements with the Bookings Secretary as soon as possible.
Tents must not be pitched on any sites until you have checked in with the Duty Wardens, unless you have made prior arrangements with the Bookings Secretary. If you pitch on someone else’s site you WILL be asked to move.
Campers are required to notify the warden before you are ready to leave, so that they can check the site/building with you before you leave site. All buildings need to be emptied, cleaned and ready for inspection by 3pm on day of departure unless previously agreed.
For Scouting groups camping under the ‘Nights Away’ scheme – The permit holder MUST produce a valid permit on arrival and the permit holder MUST be on site during the night time as required by POR.
If using the Nights Away Passport scheme the passport must be fully completed and produced on arrival. The duty wardens will check the passport and phone the Nights Away permit holder (if not present) to confirm the passport and to notify the groups safe arrival. The Nights Away permit holder remains responsible for the group.


Bookings – How to Book
The easiest way to book is to download our booking form and email the completed form back to: bookings@scoutcampsite.co.uk

The bookings secretary will then email to confirm your request is available. Once your request has been accepted, you will need to send a non-refundable deposit by cheque or BACS payment within 4 weeks of confirmation or 2 weeks before your camp (whichever is sooner) in order to secure the booking.

Please write the group name & date of your camp on the back of the cheque and send it to:
Ullesthorpe Scout Campsite Booking Secretary at the address that will be given in the booking confirmation email.

The balance must be paid in full 14 days prior to arrival date. Failure to do so will result in the booking being cancelled and any deposits paid will be forfeited.


Local Facilities

There is a small shop in Ullesthorpe village selling many basic essentials.
A wider range of shops and facilities can be found in Lutterworth (approx. 3 miles away).
Take Away menus are available from the Wardens Office.

The nearest A&E departments are:

  • University Hospital (Coventry) CV2 2DX Tel: 024 76964000 Open 24hrs
  • George Elliott Hospital, Nuneaton CV10 7DJ Tel: 024 76351351 Open 24hrs
  • Leicester Royal Infirmary LE1 5WW Tel: 0300 303 1573 Open 24hrsThe nearest Walk-In Centres are:
  • Hospital of St Cross, Rugby CV22 5PX Tel: 01788 572831
  • Oadby Urgent Care Centre LE2 5BL Tel: 111
  • Leicester Urgent Care Centre LE1 5WW Tel: 111

Parking

There is a car park which can accommodate cars, minibuses and coaches (please provide advance notice if arriving by coach). No vehicle access is permitted past the car park to maintain a safe environment for campers and to protect the campsite.
Vehicles should be parked in the car park on arrival until you have checked in with the Duty Wardens.
If you are leaving your vehicle on site during your stay, please collect a vehicle permit from the Duty Warden.
Ullesthorpe Scout Campsite do not accept responsibility for any damage, loss or theft incurred to vehicles parked in the car park.


Wood Pile / Fires

There is a log and wood pile available for use, however, we cannot guarantee the supply. Please ensure that your campers wear adequate footwear.
There are a number of altar fires around the campsite which can be booked free-of-charge. Please speak to the Duty Warden if you have not included these on your booking form.
Please do not burn glass and metal in any fire on the site.
Please Note:
It is illegal to burn any timber containing glue, resin, timber treatments, paint, etc. This includes plywood, mdf, chipboard, laminates and all other similar materials. Doing so is a breach of environmental laws and could result in you being prosecuted by the Environment Agency. We also request that you do not burn pallets on site.


Other Useful Site Information

If hiring the kitchen facility, there is a small supply of cooking pots included.
Please do not take our keys off site. If you go off site, please leave the keys with the duty wardens until you return. If keys are lost off site you will be charged for replacement locks and keys.
No pits of any sort are to be dug on the site.
No generators and outdoor electrical equipment to be used on site without prior agreement.


Most of all please have fun and enjoy your stay.

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