Bookings


Booking – How to Book
The easiest way to book is to download our booking form and email the completed form back to: bookings@scoutcampsite.co.uk

The bookings secretary will then email to confirm your request is available. Once your request has been accepted, you will need to send a non-refundable deposit by cheque or BACS payment within 4 weeks of confirmation or 2 weeks before your camp (whichever is sooner) in order to secure the booking.

Please write the group name & date of your camp on the back of the cheque and send it to:
Ullesthorpe Scout Campsite Booking Secretary at the address that will be given in the booking confirmation email.

The balance must be paid in full 14 days prior to arrival date. Failure to do so will result in the booking being cancelled and any deposits paid will be forfeited.


Please check our bookings Calendar below for availability.

Download booking form in Microsoft word format

Download booking form in Adobe PDF format

In doing so you are also agreeing to our attached Terms and Conditions.
Once received, the bookings secretary will check the diary and will be in touch with you, please allow up to 7 days for contact to be made.



Campsite Bookings – Essential Information

Please note: We can only accept bookings from registered groups / organisations who hold public liability insurance. We cannot accept any bookings from members of the general public.
Duty Wardens are on site from approx. 6pm on Friday evenings. If you require earlier access to the site please make prior arrangements with the Bookings Secretary as soon as possible.
Tents must not be pitched on any sites until you have checked in with the Duty Wardens, unless you have made prior arrangements with the Bookings Secretary. If you pitch on someone else’s site you WILL be asked to move.
Campers are required to notify the warden before you are ready to leave, so that they can check the site/building with you before you leave site. All buildings need to be emptied, cleaned and ready for inspection by 3pm on day of departure unless previously agreed.
For Scouting groups camping under the ‘Nights Away’ scheme – The permit holder MUST produce a valid permit on arrival and the permit holder MUST be on site during the night time as required by POR.
If using the Nights Away Passport scheme the passport must be fully completed and produced on arrival. The duty wardens will check the passport and phone the Nights Away permit holder (if not present) to confirm the passport and to notify the groups safe arrival. The Nights Away permit holder remains responsible for the group.

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